Arctic Invent Effective Date: June 2, 2025,Last Updated: June 2, 2025
1. Introduction
Arctic Innovation Consulting Solutions Pvt Ltd, operating as Arctic Invent (henceforth, "we," "us," "our," or "Arctic Invent") is committed to protecting your privacy and personal information. This Privacy Policy explain show we collect, use, disclose, and safeguard your information when you visit our website at www.arcticinvent.com, use our intellectual property consulting services, or interact with us.
By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy
Contact Information:
Company: Arctic Innovation Consulting Solutions Pvt Ltd
Office Address: C44, Sector 2, Noida, Uttar Pradesh, India
Email: info@arcticinvent.com
Phone: 8005786488
2. Information We Collect
2.1 Information You Provide Directly
Contact and Professional Information: When you contact us for consultations or services, we collect your full name, email address, phone number, company name and your position, business address, and professional background relevant to your IP needs.
Intellectual Property Information: For our consulting services, we may collect details about your inventions and innovations, technical specifications and documentation, patent and trademark information, design details and drawings, and other proprietary business information necessary to provide our services
Communications: We collect and store your inquiries and consultation requests, email correspondence and phone call records, feedback and testimonials, and any other communications you send to us regarding our services.
2.2 Information Collected Automatically
Website Usage Data: When you visit our website, we automatically collect information about pages you visit and time spent on browsing, content you download or access, search terms you use on our site, and general navigation patterns.
Technical Information: We automatically collect your IP address and general location data, browser type and version, operating system information, device type and screen resolution, and information from cookies and similar technologies.
3. How We Use Your Information
3.1 Consulting Services
We use your information to provide intellectual property consulting services including patent drafting and prosecution, trademark registration and protection, design registration services, IP portfolio analysis and management, and legal advice and guidance on IP matters.
3.2 Communication and Support
We use your contact information to respond to your inquiries and consultation requests, provide updates on your IP applications and cases, send relevant IP industry insights and legal updates, and maintain ongoing professional relationships with our clients.
3.3 Business Operations
We analyze website usage to improve our online presence, maintain records for professional and legal compliance, protect our business interests and client confidentiality, and conduct research to enhance our service offerings.
4. Legal Basis for Processing
We process your personal information based on the following legal grounds: contract performance to provide our IP consulting services and full fill our professional obligations, legitimate interests for business operations and client relationship management, legal compliance to meet regulatory requirements in the IP field, and your explicit consent where specifically requested.
5. Information Sharing and Disclosure
5.1 Professional Requirements
In the course of providing IP services, we may share information with patent and trademark offices worldwide, legal authorities and regulatory bodies as required for IP filings, IP databases and registries for searches and applications, and court systems for IP litigation matters.
5.2 Confidentiality Protection
We maintain strict confidentiality of your proprietary information. We may share information only when required by court orders or legal processes, government authorities requiring disclosure, law enforcement agencies with proper authorization, or when necessary to protect our legal rights or prevent harm.
5.3 With Your Consent
We may share your information for other purposes only when we have obtained your explicit written consent to do so.
6. Data Security
We implement comprehensive security measures to protect your confidential information, which is critical in the IP consulting field. Our technical safeguards include encryption of all client data and communications, secure servers with advanced firewall protection, restricted access controls with multi-factor authentication, and regular security monitoring and updates.
Our organizational measures include comprehensive confidentiality training for all staff, strict access controls on a need-to-know basis, secure physical storage of confidential documents, professional liability insurance and security protocols, and detailed procedures for handling sensitive IP information.
Given the sensitive nature of intellectual property information, we maintain the highest standards of data protection throughout our organization.
7. Data Retention
We retain your information based on professional and legal requirements in the IP field. For active client relationships, we retain information for the duration of our professional engagement.
You may request information about our retention practices for your specific data. In some cases, legal or regulatory requirements may prevent immediate deletion of certain records.
8. Your Privacy Rights
You have the right to access and request copies of your personal information in our records. You can request correction of any inaccurate or incomplete data we hold. You may request deletion of your personal information where legally permissible. You can request restriction of how we process your data. You have the right to receive your information in a portable format. You may object to certain processing activities.
To exercise any of these rights, please contact us at info@arcticinvent.com with the subject line "Privacy Rights Request." We will respond to your request within 30days and may require verification of your identity to process your request.
9. Cookies and Website Technologies
9.1 Types of Cookies We Use
We use essential cookies that are required for basic website functionality. Analytics cookies help us understand how visitors use our website and improve our online presence. Preference cookies remember your settings to enhance your browsingexperience.
9.2 Cookie Management
You can control cookies through your browser settings and preferences. Please note that disabling certain cookies may affect the functionality of our website, particularly features related to downloading resources or submitting contact forms.
10. Third-Party Links and Services
Our website may contain links to patent offices, IP databases, legal resources, and other professional websites. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing them with any information.
11. Data Breach Notification
In the unlikely event of a data breach affecting your information, we will notify relevant authorities as required by law and inform affected clients without undue delay. We will provide detailed information about the nature of the breach, explain the measures we have taken to address it, and offer guidance on protective steps you can take.
12. Privacy Policy Updates
We may update this Privacy Policy to reflect changes in our practices, legal requirements, or service offerings. When we make material changes, we will notify clients via official email, post a notice on our website, and update the "Last Updated" date at the top of this policy. Your continued use of our services after any changes become effective constitutes your acceptance of the revised Privacy Policy.
13. Professional Standards
As an intellectual property consulting firm, we adhere to the highest standards of professional conduct and confidentiality. Our privacy practices are designed to meet not only legal requirements but also the ethical obligations inherent in handling sensitive intellectual property information. We are committed to maintaining the trust our clients place in us and protecting the confidential nature of their innovations and business information.
14. Contact Information
For any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Privacy Officer: Arctic Innovation Consulting Solutions Pvt Ltd C44, Sector 2, Noida, Uttar Pradesh, India
Email: info@arcticinvent.com
Phone: 8005786488
Website: www.arcticinvent.com
Grievance Redressal Officer:
Govind Kedia, Managing Director Email: info@arcticinvent.com
We will respond to all inquiries within 30 days of receipt.
15. Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of India. Any disputes arising from or relating to this Privacy Policy will be resolved in the courts of UP, India.
This Privacy Policy is effective as of June 2, 2025. We encourage you to review this policy periodically to stay informed about how we collect, use, and protect your information in the course of providing intellectual property consulting services.